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Privacy Policy

Privacy Policy

Last updated: [08.03.2026]

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1. Data Controller

The controller of your personal data is:

Smarthics Designs
58-125 Pszenno

ul. Akacjowa 3/3

Poland


NIP: [Tax ID Number]


Email: [Contact Email]

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The controller processes personal data in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679 and applicable data protection laws.

If you have any questions regarding personal data processing, you may contact us at the email address listed above.

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2. What Personal Data We Collect
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When you use our website, we may collect the following data:

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Information you provide voluntarily

  • Name and surname

  • Email address

  • Phone number

  • Company name

  • Any information submitted through contact forms or service inquiries

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Automatically collected data

When visiting our website, certain technical information may be collected automatically:

  • IP address

  • Browser type and version

  • Device type

  • Operating system

  • Pages visited on our website

  • Time spent on the website

  • Referring website

This data is collected through cookies and analytics tools.

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3. Purpose of Processing Personal Data
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Your personal data may be processed for the following purposes:

  • responding to inquiries sent via contact forms

  • preparing offers and providing marketing services

  • communication with potential clients

  • performing contracts and delivering services

  • improving website performance and user experience

  • analyzing website traffic and marketing effectiveness

  • conducting marketing and advertising campaigns

  • remarketing and targeted advertising

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4. Legal Basis for Data Processing
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Personal data is processed based on:

Article 6(1)(a) GDPR – user consent
Article 6(1)(b) GDPR – performance of a contract or pre-contractual actions
Article 6(1)(f) GDPR – legitimate interest of the data controller, including marketing, analytics, and website security

Users may withdraw their consent at any time.

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5. Cookies and Tracking Technologies
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Our website uses cookies and similar technologies to ensure proper functioning of the website, analyze traffic, and conduct marketing activities.

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Cookies may be categorized as:

Necessary cookies
Essential for website functionality.
Analytics cookies
Used to understand how visitors interact with the website.
Marketing cookies
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Used to deliver relevant advertising and measure campaign effectiveness.

Users can manage cookie preferences through their browser settings or through the cookie consent banner on the website.

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6. Google Analytics
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Our website uses Google Analytics, a web analytics service provided by Google LLC.

Google Analytics uses cookies to analyze how users interact with the website. Information generated by cookies may include:

  • IP address

  • pages visited

  • session duration

  • user interactions

This information may be transferred to and stored on servers located outside the European Economic Area (EEA).

Google processes data in accordance with its privacy policy.

Users may opt out of Google Analytics tracking using browser settings or Google opt-out tools.

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7. Meta (Facebook) Pixel
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Our website uses Meta Pixel, provided by Meta Platforms Inc.

Meta Pixel allows us to:

  • measure the effectiveness of advertising campaigns

  • understand how users interact with our website

  • display personalized advertisements on Meta platforms (Facebook and Instagram)

  • perform remarketing

Information collected through Meta Pixel may include:

  • website activity

  • pages visited

  • actions taken on the website

  • anonymized user identifiers

Meta may connect this information with a user’s Facebook or Instagram account.

More information is available in Meta’s privacy policy.

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8. LinkedIn Insight Tag
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Our website uses LinkedIn Insight Tag, a tool provided by LinkedIn Corporation.

This tool allows us to:

  • analyze the effectiveness of LinkedIn advertising campaigns

  • perform remarketing to website visitors

  • collect aggregated data about website audiences

LinkedIn Insight Tag collects information such as:

  • IP address

  • device information

  • browser type

  • timestamp

  • pages visited

LinkedIn provides only aggregated and anonymized reports to the website owner.

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9. Data Sharing
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Personal data may be shared with trusted service providers including:

  • website hosting providers

  • marketing and analytics providers

  • CRM systems

  • advertising platforms (Google, Meta, LinkedIn)

  • IT service providers

  • accounting or legal service providers

All partners process data in accordance with GDPR requirements.

We do not sell personal data to third parties.

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10. International Data Transfers
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Some of our service providers (e.g., Google, Meta, LinkedIn) may process data outside the European Economic Area.

In such cases, data transfers are carried out based on:

  • Standard Contractual Clauses (SCCs) approved by the European Commission

  • other lawful transfer mechanisms under GDPR

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11. Data Retention
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We retain personal data only as long as necessary for the purposes described in this policy, including:

  • duration of cooperation with the client

  • time required by tax and legal obligations

  • until the user withdraws consent (for marketing purposes)

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12. Your Rights
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Under GDPR, users have the right to:

  • access personal data

  • correct personal data

  • request deletion of personal data

  • restrict processing

  • data portability

  • object to processing

  • withdraw consent at any time

Requests can be sent to: [contact email]

Users also have the right to file a complaint with the competent data protection authority.

In Poland this authority is:

President of the Personal Data Protection Office (UODO)

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13. Data Security
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We apply appropriate technical and organizational security measures to protect personal data against unauthorized access, loss, or misuse.

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14. Changes to the Privacy Policy
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We may update this Privacy Policy from time to time. The current version will always be available on this website along with the latest update date.

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